Administrative Assistant III
San Leandro, CA San Leandro, CA Full-time Full-time Estimated:
$54.
2K - $68.
6K a year Estimated:
$54.
2K - $68.
6K a year 10 hours ago 10 hours ago 10 hours ago The Position We are pleased to offer this exciting opportunity featuring various work schedules and telework options depending on operational needs! The current vacancy for this position is assigned to the City Manager's Office, however, the Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.
Definition:
Performs a variety of specialized and complex departmental administrative support duties; may provide lead direction over the administrative support functions of a department or division; performs related work as required.
Supervision Exercised and Received:
May exercise general supervision over assigned administrative support staff.
Receives limited supervision from assigned management and/or supervisory staff.
Duties and Responsibilities
Essential Functions:
The essential functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.
The following duties are in addition to the essential duties performed by the Administrative Assistant II:
Provides administrative support by composing correspondence, scheduling appointments and meetings, arranging for travel and responding to requests and complaints; screens and directs telephone calls, messages, and written requests to the appropriate department personnel; provides liaison between director, staff and other departments; Coordinates and monitors daily administrative support needs of office; conducts staff sessions related to prioritizing and facilitating assignments; analyzes and makes recommendations on functional operating procedures of office assignments to ensure maximum utilization of support staff; Coordinates the completion, review, approval and filing of purchasing documents and professional services agreements; Serves as recording secretary at official meetings, and may take and transcribe notes of proceedings; coordinates the processing of agenda items; may be assigned to take minutes at board/commission meetings; Researches, synthesizes and compiles data for informational purposes, projects or special reports; Prepares and processes departmental payroll and personnel action forms, maintains departmental personnel and attendance records; and For detailed information about the job classification, visit:
Administrative Assistant III.
Qualifications Minimum Qualifications Experience and Education Guidelines:
Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying.
A typical way to obtain the knowledge and abilities would be:
Education:
High school diploma or certified equivalent (GED); supplemented by course work in office, business or public administration, management and supervision, or a closely-related field.
Experience:
Two years of relevant, increasingly responsible experience in general administrative support, preferably in the public sector.
Licenses, Certificates and Other Requirements:
Classification requires the possession and continued maintenance of a valid class C California driver's license.
Must pass a comprehensive background check (when assigned to the Police Department).
Possession and maintenance of specialized credentials, certifications or licenses, at the time of hire, may be required depending on the assigned functions.
Additional Information Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.
SELECTION PROCESS:
The following dates are tentative and subject to change based on the needs of the hiring department:
Deadline to apply Wednesday, July 17, 2023, at 5:
00 p.
m.
Review of minimum qualifications Ongoing Panel Interviews Week of July 23, 2023 Department level interviews Week of July 30, 2023 The City of San Leandro is an Equal Opportunity Employer.
For more information regarding ADA accommodations or Veteran's preference, please visit the City's employment FAQ's page.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$54.
2K - $68.
6K a year Estimated:
$54.
2K - $68.
6K a year 10 hours ago 10 hours ago 10 hours ago The Position We are pleased to offer this exciting opportunity featuring various work schedules and telework options depending on operational needs! The current vacancy for this position is assigned to the City Manager's Office, however, the Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.
Definition:
Performs a variety of specialized and complex departmental administrative support duties; may provide lead direction over the administrative support functions of a department or division; performs related work as required.
Supervision Exercised and Received:
May exercise general supervision over assigned administrative support staff.
Receives limited supervision from assigned management and/or supervisory staff.
Duties and Responsibilities
Essential Functions:
The essential functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.
The following duties are in addition to the essential duties performed by the Administrative Assistant II:
Provides administrative support by composing correspondence, scheduling appointments and meetings, arranging for travel and responding to requests and complaints; screens and directs telephone calls, messages, and written requests to the appropriate department personnel; provides liaison between director, staff and other departments; Coordinates and monitors daily administrative support needs of office; conducts staff sessions related to prioritizing and facilitating assignments; analyzes and makes recommendations on functional operating procedures of office assignments to ensure maximum utilization of support staff; Coordinates the completion, review, approval and filing of purchasing documents and professional services agreements; Serves as recording secretary at official meetings, and may take and transcribe notes of proceedings; coordinates the processing of agenda items; may be assigned to take minutes at board/commission meetings; Researches, synthesizes and compiles data for informational purposes, projects or special reports; Prepares and processes departmental payroll and personnel action forms, maintains departmental personnel and attendance records; and For detailed information about the job classification, visit:
Administrative Assistant III.
Qualifications Minimum Qualifications Experience and Education Guidelines:
Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying.
A typical way to obtain the knowledge and abilities would be:
Education:
High school diploma or certified equivalent (GED); supplemented by course work in office, business or public administration, management and supervision, or a closely-related field.
Experience:
Two years of relevant, increasingly responsible experience in general administrative support, preferably in the public sector.
Licenses, Certificates and Other Requirements:
Classification requires the possession and continued maintenance of a valid class C California driver's license.
Must pass a comprehensive background check (when assigned to the Police Department).
Possession and maintenance of specialized credentials, certifications or licenses, at the time of hire, may be required depending on the assigned functions.
Additional Information Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.
SELECTION PROCESS:
The following dates are tentative and subject to change based on the needs of the hiring department:
Deadline to apply Wednesday, July 17, 2023, at 5:
00 p.
m.
Review of minimum qualifications Ongoing Panel Interviews Week of July 23, 2023 Department level interviews Week of July 30, 2023 The City of San Leandro is an Equal Opportunity Employer.
For more information regarding ADA accommodations or Veteran's preference, please visit the City's employment FAQ's page.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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