Executive Assistant
San Leandro Boys & Girls Club San Leandro Boys & Girls Club San Leandro, CA San Leandro, CA Full-time Full-time $75,000 - $105,000 a year $75,000 - $105,000 a year Description:
Job Title:
Executive Assistant Organization:
Boys & Girls Clubs of San Leandro Department:
Administration Reports to:
Chief Executive Officer (Supports all C-suite and Leadership team) Location:
San Leandro, CA Employment Type:
Full-time Salary:
$75,000 - $105,000 per year About Boys and Girls Clubs of San Leandro:
For over 75 years, the Boys and Girls Clubs of San Leandro has been a cornerstone of the San Leandro and greater East Bay community.
Our mission is to inspire youth - especially those who need us most - to achieve their full potential in a safe, positive, and engaging environment.
We provide a range of programs, including afterschool programming, school break day camps, and summer camps, to youth ages 4-18 years old.
We believe that every child has the potential to succeed, and we are committed to providing a nurturing and supportive space where they can thrive.
Why Come Work with Us?At the Boys and Girls Clubs of San Leandro, we're not just offering a job; we're offering an opportunity to make a meaningful impact on the lives of young people while enjoying a range of benefits that make your work experience rewarding and fulfilling.
Position Description:
Provides administrative support to the Chief Executive Officer and C-suite/Leadership team.
Manages heavy calendaring and coordinating of internal leadership events and meetings.
Some project management of related events or needs for the group.
Vendor and contract relationship administration and review.
Develops and implements procedures and policies for all administrative activities to ensure efficient operations, service delivery and expense control.
Coordinates resources to troubleshoot, determine the best solutions, and solve problems.
Makes day-to-day decisions within or for a group/small department after establishing thorough knowledge of functional area and department processes.
Work is generally independent and/or collaborative in nature.
Contributes to moderately complex aspects of projects.
Typically requires 4-7 years of related experience.
May oversee administrative support staff.
Duties And
Responsibilities:
Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
Maintains a positive host-centric demeanor with all individuals, both internal and external.
Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
Prepares daily mail for Leadership.
Composes, types, and distributes professional correspondence and memoranda, emails and faxes, using individual initiative and as assigned.
Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
Predicts the needs of leadership team and responds with promptness and proactive communication.
Board of Directors correspondence and BOD CRM management, preparing documents and meeting minutes.
Executive and vendor/visitor meal and travel coordination.
Maintains contracts and documents with appropriate outside vendors, city, and state licenses and certifications.
Coordinates C suite calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
Supports the completion of expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Conducts research; compiles and creates reports.
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
Attends meetings and other functions as needed.
Prepares work agreements and proposals and maintains appropriate records and files.
Assists with special projects as assigned.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Performs other related duties as assigned by management.
Requirements:
Qualifications:
Bachelor's degree (B.
A.
) or equivalent, 4 to 6 years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Acute attention to detail.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions Demonstrated ability to plan and organize projects of varying complexity with general direction and minimal guidance.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Intermediate-Advanced on Microsoft Suite products (including Project), Canva proficiency a plus Bilingual skills a plus.
Competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management and Planning - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Dependability and Initiative - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Physical Demands And Work Environment:
Occasionally required to stand Occasionally required to walk Frequently required to sit Continually required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Continually required to talk or hear Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Frequently required to lift/push/carry items up to 25 pounds If you are enthusiastic about making a positive difference in the lives of young people and meet the qualifications listed above, we encourage you to apply! The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer.
We encourage individuals from all backgrounds and experiences to apply.
Join us in creating a nurturing and empowering environment where young minds can thrive! Note:
The Boys and Girls Clubs of San Leandro is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
Duties And
Responsibilities:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Job Title:
Executive Assistant Organization:
Boys & Girls Clubs of San Leandro Department:
Administration Reports to:
Chief Executive Officer (Supports all C-suite and Leadership team) Location:
San Leandro, CA Employment Type:
Full-time Salary:
$75,000 - $105,000 per year About Boys and Girls Clubs of San Leandro:
For over 75 years, the Boys and Girls Clubs of San Leandro has been a cornerstone of the San Leandro and greater East Bay community.
Our mission is to inspire youth - especially those who need us most - to achieve their full potential in a safe, positive, and engaging environment.
We provide a range of programs, including afterschool programming, school break day camps, and summer camps, to youth ages 4-18 years old.
We believe that every child has the potential to succeed, and we are committed to providing a nurturing and supportive space where they can thrive.
Why Come Work with Us?At the Boys and Girls Clubs of San Leandro, we're not just offering a job; we're offering an opportunity to make a meaningful impact on the lives of young people while enjoying a range of benefits that make your work experience rewarding and fulfilling.
Position Description:
Provides administrative support to the Chief Executive Officer and C-suite/Leadership team.
Manages heavy calendaring and coordinating of internal leadership events and meetings.
Some project management of related events or needs for the group.
Vendor and contract relationship administration and review.
Develops and implements procedures and policies for all administrative activities to ensure efficient operations, service delivery and expense control.
Coordinates resources to troubleshoot, determine the best solutions, and solve problems.
Makes day-to-day decisions within or for a group/small department after establishing thorough knowledge of functional area and department processes.
Work is generally independent and/or collaborative in nature.
Contributes to moderately complex aspects of projects.
Typically requires 4-7 years of related experience.
May oversee administrative support staff.
Duties And
Responsibilities:
Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
Maintains a positive host-centric demeanor with all individuals, both internal and external.
Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
Prepares daily mail for Leadership.
Composes, types, and distributes professional correspondence and memoranda, emails and faxes, using individual initiative and as assigned.
Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
Predicts the needs of leadership team and responds with promptness and proactive communication.
Board of Directors correspondence and BOD CRM management, preparing documents and meeting minutes.
Executive and vendor/visitor meal and travel coordination.
Maintains contracts and documents with appropriate outside vendors, city, and state licenses and certifications.
Coordinates C suite calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
Supports the completion of expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Conducts research; compiles and creates reports.
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
Attends meetings and other functions as needed.
Prepares work agreements and proposals and maintains appropriate records and files.
Assists with special projects as assigned.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Performs other related duties as assigned by management.
Requirements:
Qualifications:
Bachelor's degree (B.
A.
) or equivalent, 4 to 6 years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Acute attention to detail.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions Demonstrated ability to plan and organize projects of varying complexity with general direction and minimal guidance.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Intermediate-Advanced on Microsoft Suite products (including Project), Canva proficiency a plus Bilingual skills a plus.
Competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management and Planning - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Dependability and Initiative - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Physical Demands And Work Environment:
Occasionally required to stand Occasionally required to walk Frequently required to sit Continually required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Continually required to talk or hear Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Frequently required to lift/push/carry items up to 25 pounds If you are enthusiastic about making a positive difference in the lives of young people and meet the qualifications listed above, we encourage you to apply! The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer.
We encourage individuals from all backgrounds and experiences to apply.
Join us in creating a nurturing and empowering environment where young minds can thrive! Note:
The Boys and Girls Clubs of San Leandro is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
Duties And
Responsibilities:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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