Executive Assistant
Family Resource Navigators Family Resource Navigators San Leandro, CA San Leandro, CA Full-time Full-time $62,000 - $68,000 a year $62,000 - $68,000 a year 1 day ago 1 day ago 1 day ago About Family Resource Navigators (FRN) FRN is a 501(c)(3) Nonprofit Organization headquartered in San Leandro, CA.
FRN is a peer-to-peer organization that works with families of children/adults with special health care needs, developmental delays, and/or disabilities.
FRN promotes equity by providing free education, support, and advocacy to families in the East Bay to help them connect to and advocate for the services that they need.
FRN educates and mentors community members to become leaders and push for more equitable and responsive systems.
FRN organizes events for communities to connect with each other and provide mutual support.
The Role We welcome your lived experience! Family Resource Navigators is hiring a full-time (1.
0 FTE) exempt Executive Assistant to support our Executive Leadership Team to enable the advancement of FRN's various initiatives and goals.
Reporting to the Executive Director, the Executive Assistant will attend to day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions.
We estimate that roughly 50% of this individual's time will be spend supporting the ED, and the other 50% will be divided between the Program Director, Director of Learning and Technology, and the Director of Development.
This is a hybrid position requiring three in-person office days and two remote days per week.
Our office is located in San Leandro at 101 Callan Ave Ste 200, San Leandro, CA 94577.
Candidates should be comfortable commuting to the office.
Key Responsibilities Manage communications with employees by liaising with internal and external executives on various projects and tasks.
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals achieved, and best practices are upheld.
Manage professional scheduling for Executive Leadership Team calendars, including agendas, mail, email, phone calls, client management, and other organizational logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information with the executives.
Draft, review, and send communications on behalf of the company executive(s).
Proofread, edit and format documents for the Executive Team.
Organize and prepare for meetings, including gathering documents and attending logistics of meetings.
Answer and respond to phone calls, communicate messages and information to the executive.
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
Maintain various records and documents for company executive(s) Receive organization's mail, record mail in mail log, record checks in check log, and distribute mail to the appropriate department and checks to the bookkeeper for deposits.
Maintain professionalism and strict confidentiality with all materials.
Organize team communications and plan events, both internal and off-site Prepare Board Reports, including gathering of necessary supporting documents for board packet.
Produce reports for management and staff members to enhance tracking of project deliverables.
Prepare Executives' monthly expense and mileage reimbursement forms and submit to bookkeeper for processing.
Assist with special projects as needed, including event planning, research, and data analysis Maintain filing systems including confidential files for the Executive Unit.
Provide project support, as needed and other duties as assigned.
Job Type:
Full-time Pay:
$62,000.
00 - $68,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work setting:
Hybrid work Ability to Relocate:
San Leandro, CA 94577:
Relocate before starting work (Required) Work Location:
Hybrid remote in San Leandro, CA 94577.
Estimated Salary: $20 to $28 per hour based on qualifications.
FRN is a peer-to-peer organization that works with families of children/adults with special health care needs, developmental delays, and/or disabilities.
FRN promotes equity by providing free education, support, and advocacy to families in the East Bay to help them connect to and advocate for the services that they need.
FRN educates and mentors community members to become leaders and push for more equitable and responsive systems.
FRN organizes events for communities to connect with each other and provide mutual support.
The Role We welcome your lived experience! Family Resource Navigators is hiring a full-time (1.
0 FTE) exempt Executive Assistant to support our Executive Leadership Team to enable the advancement of FRN's various initiatives and goals.
Reporting to the Executive Director, the Executive Assistant will attend to day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions.
We estimate that roughly 50% of this individual's time will be spend supporting the ED, and the other 50% will be divided between the Program Director, Director of Learning and Technology, and the Director of Development.
This is a hybrid position requiring three in-person office days and two remote days per week.
Our office is located in San Leandro at 101 Callan Ave Ste 200, San Leandro, CA 94577.
Candidates should be comfortable commuting to the office.
Key Responsibilities Manage communications with employees by liaising with internal and external executives on various projects and tasks.
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals achieved, and best practices are upheld.
Manage professional scheduling for Executive Leadership Team calendars, including agendas, mail, email, phone calls, client management, and other organizational logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information with the executives.
Draft, review, and send communications on behalf of the company executive(s).
Proofread, edit and format documents for the Executive Team.
Organize and prepare for meetings, including gathering documents and attending logistics of meetings.
Answer and respond to phone calls, communicate messages and information to the executive.
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
Maintain various records and documents for company executive(s) Receive organization's mail, record mail in mail log, record checks in check log, and distribute mail to the appropriate department and checks to the bookkeeper for deposits.
Maintain professionalism and strict confidentiality with all materials.
Organize team communications and plan events, both internal and off-site Prepare Board Reports, including gathering of necessary supporting documents for board packet.
Produce reports for management and staff members to enhance tracking of project deliverables.
Prepare Executives' monthly expense and mileage reimbursement forms and submit to bookkeeper for processing.
Assist with special projects as needed, including event planning, research, and data analysis Maintain filing systems including confidential files for the Executive Unit.
Provide project support, as needed and other duties as assigned.
Job Type:
Full-time Pay:
$62,000.
00 - $68,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work setting:
Hybrid work Ability to Relocate:
San Leandro, CA 94577:
Relocate before starting work (Required) Work Location:
Hybrid remote in San Leandro, CA 94577.
Estimated Salary: $20 to $28 per hour based on qualifications.
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